Job Description

More than just a recruitment company. At PRTR, we have been a part of our customer's success for 30 years as their total HR solutions partner. With 550 dedicated professionals and over 15,000 outsourced staff, we will continue to carry out our mission to develop a better career, a better life, and a better society, and thrive to become the No.1 people solutions organization in Southeast Asia.

Position Overview:

The Personal Assistant to the CEO will play a crucial role in providing high-level administrative support to the CEO. This position requires a highly motivated, detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will be able to manage multiple tasks effectively, maintain confidentiality, and handle a wide range of responsibilities with professionalism and discretion.

Key Responsibilities

• Administrative Support

  • Managing and maintaining the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Preparing and reviewing correspondence, reports, and presentations as required.
  • Organizing and prioritising emails, phone calls, and other communications on behalf of the CEO.

• Meeting Coordination

  • Coordinating and scheduling internal and external meetings, including preparing agendas and meeting materials.
  • Attending meetings, take detailed minutes, and follow up on action items.

• Travel Management

  • Arranging travel itineraries, including flights, accommodation, and transportation.
  • Preparing travel documents and ensuring all arrangements are completed efficiently.

• Project Assistance

  • Assisting in managing and tracking ongoing projects and initiatives.
  • Conducting research and compiling reports to support decision-making processes.
  • Possessing strong resource management skills.
  • Having the ability to analyze data and present findings effectively.

• Confidentiality

  • Handling sensitive information with the utmost confidentiality and discretion.
  • Maintaining confidentiality regarding all company matters.

Qualifications

• Experience

  • Proven experience as a Personal Assistant or in a similar administrative role.
  • Experience supporting senior executives, particularly in the real estate industry is a plus.

• Skills

  • Exceptional organizational and time-management skills.
  • Strong English communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to multitask and prioritize effectively in a dynamic environment.

• Education

  • Bachelor’s degree or equivalent experience preferred.

• Personal Attributes

  • Professional demeanour with a high level of integrity and discretion.
  • Proactive, with a strong sense of initiative and the ability to anticipate needs.
  • Flexibility to adapt to changing priorities and demands.