Job Description

More than just a recruitment company. At PRTR, we have been a part of our customer's success for 30 years as their total HR solutions partner. With 550 dedicated professionals and over 15,000 outsourced staff, we will continue to carry out our mission to develop a better career, a better life, and a better society, and thrive to become the No.1 people solutions organization in Southeast Asia.

Responsibilities:

• Overseeing day-to-day administrative operations and processes.
• Ensuring the administration of office supplies, equipment, and facilities to maintain smooth office operations.
• Managing service contracts with external providers.
• Ensuring proper filing, record-keeping, and documentation of contracts.
• Monitoring administrative budgets and expenses.
• Organizing employee relations, company events, conferences, and team-building activities.
• Communicating with company staff to announce company policies through appropriate channels.
• Preparing reports on administrative activities, including recruitment licenses and labour reports.
• Coordinating office space management, including seating arrangements, office maintenance, and fixed asset registers.
• Assisting with preparing reports, presentations, and other management documentation.
• Handling petty cash and assisting with basic accounting tasks, including invoicing and expense reporting.
• Ensuring compliance with company policies and regulations.
• Performing a variety of other assignments as requested.
• Managing a total staff of 500+ persons.

Qualifications:

• Bachelor's degree in any field.
• 5+ years of experience in office management, administration, employee relations, or a related field.
• Experience in team management is an advantage.
• Experience in the sales and marketing industry is preferred.
• Good command of English.
• Proficiency in Microsoft Office Suite, Canvas, and other relevant software.
• Able to utilize Microsoft Excel, including Pivot Tables and VLOOKUP functions effectively.