Job Description

More than just a recruitment company. At PRTR, we have been a part of our customer's success for 30 years as their total HR solutions partner. With 550 dedicated professionals and over 15,000 outsourced staff, we will continue to carry out our mission to develop a better career, a better life, and a better society, and thrive to become the No.1 people solutions organization in Southeast Asia.

Receptionist and Administrative Assistant

Job Description

• Greet and welcome visitors in a professional and friendly manner and escort them to designated areas.
• Handle incoming calls in a professional and courteous manner.
• Provide administrative support to the Business Support Team, including managing invoices from vendors and coordinating Withholding Tax for vendors who request it.
• Provide HR support for staff badges and access for new staff.
• Manage the reception area to ensure it is tidy and presentable.
• Assist visitors with inquiries and provide accurate information.
• Order and stock office supplies and First Aid Kits.
• Create Purchase Requisitions/Purchase Orders for the entire Administrative department.
• Coordinate with the landlord for staff parking and resignation based on entitlements.
• Perform other duties as assigned by the supervisor/leader.

Requirements

• Bachelor’s degree or equivalent.
• Proven experience in a similar role is preferred but not mandatory, with 1-2 years’ experience in a relevant function.
• Fair proficiency in English is desirable.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel).
• Friendly and professional demeanor.
• Ability to handle sensitive information with confidentiality.
• Ability to manage multiple tasks effectively, maintain organized workspaces, and efficiently handle administrative duties.
• Familiarity with office equipment like printers, copiers, and phone systems.