Job Description

More than just a recruitment company. At PRTR, we have been a part of our customer's success for 30 years as their total HR solutions partner. With 550 dedicated professionals and over 15,000 outsourced staff, we will continue to carry out our mission to develop a better career, a better life, and a better society, and thrive to become the No.1 people solutions organization in Southeast Asia.

The Company Secretary will be responsible for ensuring the company's compliance with statutory and regulatory requirements and for implementing decisions made by the Board of Directors. The role involves coordinating board meetings, maintaining corporate records, advising on governance issues, and communicating with regulatory bodies.

Key Responsibilities

• Corporate Governance:
  • Ensuring the company complies with relevant laws, regulations, and guidelines.
  • Providing advice to the Board of Directors on corporate governance best practices.
  • Monitoring changes in relevant legislation and the regulatory environment.
• Board and Committee Support:
  • Organizing and preparing agendas and papers for board meetings, committees, and annual general meetings (AGMs).
  • Attending and taking minutes at board meetings and AGMs.
  • Ensuring decisions of the board and its committees are communicated and implemented.
• Regulatory Compliance:
  • Liaising with regulatory authorities such as the Securities and Exchange Commission (SEC) and the Stock Exchange of Thailand (SET).
  • Submitting necessary documents and reports to the SEC, SET, and other relevant bodies on time.
  • Ensuring compliance with corporate governance codes and practices.
• Record Keeping:
  • Maintaining the company's statutory books, including registers of members, directors, and secretaries.
  • Overseeing the filing of required forms and returns with regulatory bodies.
  • Managing and safeguarding the company’s corporate documents and records.
• Shareholder Relations:
  • Managing communication with shareholders, including dissemination of financial statements and notices of meetings.
  • Handling shareholder queries and concerns.
• Legal and Contractual Support:
  • Assisting in the drafting, reviewing, and negotiation of contracts and legal documents.
  • Ensuring that all business activities and contracts are compliant with legal and regulatory requirements.
• Other Duties:
  • Supporting the implementation of corporate strategies and initiatives.
  • Conducting internal audits and compliance checks.
  • Performing other duties as required by the Board of Directors.

Qualifications

• Educational Background:
  • Bachelor’s degree in Law, Business Administration, Corporate Governance, or a related field.
  • A Master’s degree or professional certification (e.g., ICSA) is an advantage.
• Experience:
  • At least 5 years of experience in a similar role within a public company, preferably listed on the Stock Exchange of Thailand (SET).
  • Proven track record in corporate governance, compliance, and board secretarial duties.
• Skills and Competencies:
  • In-depth knowledge of Thai corporate laws, regulations, and practices.
  • Excellent organizational, communication, and interpersonal skills.
  • Strong attention to detail and ability to handle confidential information.
  • Proficient in both written and spoken Thai and English.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office Suite and governance software tools.
• Personal Attributes:
  • High ethical standards and integrity.
  • Strong analytical and problem-solving skills.
  • Proactive and able to work under pressure.